Supplier / Vendor Audit Checklist
Download a free supplier and vendor audit checklist PDF. Scored assessment covering legal compliance, quality management, facility hygiene, health and safety, delivery performance, training, and traceability.
What This Template Includes
- Legal compliance and documentation review
- Quality management system assessment
- Facility hygiene and housekeeping audit
- Health and safety compliance check
- Delivery performance and traceability evaluation
Who This Template Is For
Procurement managers, quality assurance teams, supply chain auditors, food safety officers, and compliance directors managing supplier relationships in retail, food service, manufacturing, and distribution.
Why This Matters
Supplier audits are done annually at best — on-site visits with clipboard-based assessments. Results sit in email attachments. Comparing supplier performance across categories requires manual compilation. Non-conformances are noted but follow-up is informal and untracked.
What Changes When You Go Digital
Storecall turns supplier audits into scored, evidence-based assessments. Each supplier's audit history builds over time with improvement tracking. Non-conformances trigger corrective action workflows with deadlines. Supplier scorecards show quality, hygiene, safety, and delivery performance trends — giving procurement data-driven insights for reviews.
Paper vs Digital: What You're Missing
| Capability | Paper Template | Storecall Digital Workflow |
|---|---|---|
| Scheduled reminders | No — relies on memory | Automatic — checks go out on time, every time |
| Instant alerts for problems | No — problems wait for review | Immediate email alerts to the right person |
| Photo evidence | Separate camera, manual filing | In-line photos, timestamped and geotagged |
| Compliance scoring | Manual calculation | Auto-scored with KPI dashboards |
| Multi-site visibility | None — paper stays on site | Real-time dashboards across all locations |
| Overdue escalation | None — nobody notices | Auto-escalation to the next level |
| Trend analysis | Impossible with paper | Nova AI surfaces patterns across sites and time |
Industries Using This Template
Retail, Food Service, Manufacturing, Distribution, Healthcare, Hospitality, Wholesale, Pharmaceutical
Frequently Asked Questions
What should a supplier audit assess?
A comprehensive supplier audit should evaluate legal compliance (registration, insurance, certificates), quality management systems, facility condition and hygiene, health and safety practices, delivery performance history, staff training and competency, and product traceability systems. This template covers all seven assessment areas with weighted scoring.
How often should suppliers be audited?
Critical suppliers (single-source, high-value, or high-risk) should be audited at least annually with quarterly performance reviews. Lower-risk suppliers can be audited every 18–24 months. New suppliers should be audited before approval. Storecall can schedule audit cycles per supplier and track due dates automatically.
How do I compare supplier performance over time?
Paper audit results from different periods are difficult to compare. Storecall tracks audit scores over time per supplier, showing improvement or decline across each assessment category. Combined with receiving data (delivery accuracy, quality rejections), you get a complete supplier performance picture for evidence-based procurement decisions.
Already have your own version of this checklist?
Upload your existing checklist — PDF, Excel, or even a photo — and our team will help you digitise it inside Storecall. Free review, no commitment.