Site Arrival & Departure Checklist
Download a free site arrival and departure checklist PDF for security guards. Covers site condition on arrival, keys and equipment handover, departure verification, and photo evidence.
What This Template Includes
- Arrival details with GPS location verification
- 4-item scored site condition check on arrival
- Keys and equipment receipt verification with count
- Departure verification with access point and key return checks
- Photo evidence areas for site entrance on arrival and departure
Who This Template Is For
Security company operations managers, control room supervisors, guard force supervisors, and client site managers who need verifiable proof of guard attendance and site condition accountability.
Why This Matters
Paper sign-in sheets can be filled in at any time — security companies have no way to prove guards arrived at the correct site at the correct time. Without documented site condition on arrival, guards get blamed for pre-existing damage. Equipment goes missing between shifts with no structured handover process.
What Changes When You Go Digital
Storecall captures GPS coordinates automatically when guards submit their arrival checklist. Late arrivals trigger instant alerts to the control room. Timestamped, geotagged site condition photos on arrival and departure protect against false damage claims. Equipment receipt and return is tracked with item-level counts across every shift change.
Paper vs Digital: What You're Missing
| Capability | Paper Template | Storecall Digital Workflow |
|---|---|---|
| Scheduled reminders | No — relies on memory | Automatic — checks go out on time, every time |
| Instant alerts for problems | No — problems wait for review | Immediate email alerts to the right person |
| Photo evidence | Separate camera, manual filing | In-line photos, timestamped and geotagged |
| Compliance scoring | Manual calculation | Auto-scored with KPI dashboards |
| Multi-site visibility | None — paper stays on site | Real-time dashboards across all locations |
| Overdue escalation | None — nobody notices | Auto-escalation to the next level |
| Trend analysis | Impossible with paper | Nova AI surfaces patterns across sites and time |
Industries Using This Template
Security Companies, Residential Estates, Commercial Property, Industrial Sites, Construction, Farms and Agricultural
Frequently Asked Questions
How do I prove guard attendance to clients?
Paper sign-in sheets are easily backdated. Storecall captures GPS coordinates and timestamps when the guard submits their arrival checklist, providing clients with verifiable proof that the guard was physically on-site at the recorded time.
How do I protect guards from false damage claims?
Guards photograph the site entrance and key areas on arrival with timestamped, geotagged photos. These photos document the site condition before the guard's shift begins, creating clear evidence that any damage existed before their watch.
What should a site arrival checklist include?
A thorough site arrival checklist should verify the guard's arrival time and GPS location, assess the site condition (perimeter, access points, lighting, existing damage), confirm receipt of keys and equipment with item counts, and capture photo evidence of the site entrance. This template covers all four areas.
Already have your own version of this checklist?
Upload your existing checklist — PDF, Excel, or even a photo — and our team will help you digitise it inside Storecall. Free review, no commitment.